Computer Information System Brief

Kudler Fine Foods is a specialty fodder store located in the metropolitan area of San Diego California. Kathy Kudler founded the operation and by organizing a bank line plan and finance implys she was able to open the first store. at bottom the first six months, the store stony-broke even and ended the year with a profit. Two more stores crap unfastened since, and the confederation continues to endure bring in a profit. Kudler Fine Foods is looking to and expand the line of descent and has asked Regal certified public accountants to evaluate the societys accounting operations.After evaluation of the arrangements and policies Regal CPAs impart advise Kudlers on how to integrate the computing device transcriptions to meet business needs. Key byplay and Accounting Information Needs Kudlers initial business plan include funds in excess of $50,000 to put a Retail Enterprise steering System. Kathy Kudler contracted Smith Consulting to dish psychoanalyze the business n eeds and select an confiscate REMS. Smith Consulting has been contracted yearly to put forward the system for Kudler Fine Foods.The REMS was chosen to admirer integrate Kudlers point of barter system with the accounting modules including, everyday script, accounts payable, blaspheme reconciliation, asset commission and accounting, and security. Strengths and Weaknesses Kudlers shortly runs using a point of change system, which reports all sales in full point sending knowledge to the general ledger, electronic requital clearing house, and acquire function. individually sale is transmitted into the general ledger automatically recording debits and ascribes, calculating the be of goods sold, calculating FIFO inventory levels, and shekels profit.The POS system sends automatic transmission for credit sales to the financial institution. With each sale the POS system as well as adjusts inventory on hand, records discounted purchases, and tracks ordering. Having these sys tems compound erases capability drop posting errors. The entrepreneur (2014) website states that a POS system should allow a business to analyze sales data, keep an eye on how each item sells, adjust for purchasing levels, maintain sales history for forthcoming purchases, improvement of pricing accuracy by use of barcodes scanners and credit card authorizations. before long the stores are connected through a T3 by-line.According to Data-Connect (2014), A T3 line is an ultra high-velocity connection capable of transmitting data at rates up to 45 Mbps. A T3 line is equal to or so 672 regular voice-grade telephone lines, which is fast plenteous to transmit full-motion, real-time video, and very self-aggrandizing databases over a busy web (T3 comprised of 28 T1 lines). T3 communication lines are slackly used for larger corporations, and can be expensive averaging around $3000 per month (Data-Connect, 2014). Having this system helps to ensure all triple stores remain conn ected and gives the able to communicate effectively.The hurt of a T3 line is that it is computer hardware found and could crash. If a business does not have proper back up files and storage, information could be lost. A weakness at bottom Kudler Fine Foods is with manual(a) of arms of arms entry in the general ledger module and on cash purchases within the accounts payable module. When relations with local grown produce, some growers asseverate on cash payments, which lead to manually entering the information into the accounts payable system. This leaves room for error from incorrect entry. This is also honest for manual entry within the general ledger.Kudler Fine Foods also lacks a module for asset management and accounting. The participation soon uses a spreadsheet software that is not integrated with the current REMS. This could lead to errors in a make up reporting financial information, as wholesome as leading to additional manual entries. Opportunities Integration of all systems and procedures would greatly add the accuracy of Kudler Fine Foods accounting system. It would be in the best interest of Kathy to sense of touch Smith Consulting to review the current REMS, and decide what is needed to integrate the asset management and accounting module.Integrating this module will eliminate the spreadsheet software that is currently used. It would also be needed to explain the cash payment vendors with Smith Consulting to determine if the current REMS could palm such transactions, which would further eliminate manual entry. Another opportunity would be to pursuit other hardware to connect the three stores that would be cheaper for the play along. Currently the T3 line is designed for large corporations. Some suggestions would be to research a cloud storage for businesses. subvert storage offers the same features as the T3 line but offers backup assistance.Cloud storage is also cheaper, cutting down on the business expenses (Dropbox, n. d. ). Cloud storage is good for small companies, with less expense, and will grow with the conjunctions needs. Threats Kudler Fine Foods currently does not have a policy for security. The companys REMS offer security features such as passwords, dollar limits, and limited access, without a security police or audits the business is at threat of embezzlement, hacking, and unforeseen errors. Kudlers currently does not have an IT part to fall back on when there are issues with the software or hardware within the business.Without having an IT department the business could visualize computer or network relate issues that would not be handled timely cause disruption of business. Without an IT department Kudlers must rely on outside consulting to help repair any issues that would arise. Incorporating IT within the company would eliminate high-priced and time eat repairs. Conclusion Although there is some potential for development within Kudler Fine Foods, for the near part the compan y is on the right track. Integrating all systems and policies would eliminate manual entries.Kathy Kudler should contact Smith Consulting to determine how the REMS system can be upgraded to benefit the companys needs. Also looking into contrastive storage systems that are less costly and able to grow with the business could join on profitability. Lastly the threats within the business need to be addressed to ensure that the company does not fall at jeopardize to fraud or other potential financial issues. Addressing the aforementioned items would ensure correct business practices and procedures for Kudler Fine Foods.